Data & Document Control

Today it is important for growing organizations to have a detailed and active Data and Document Control system. By having this type of system in place companies are able to maintain higher standards of operations and employee effectiveness.

We at DCI Objectives can help your organization by guiding you on the proper methods of detailing your organizations processes, procedures and forms in written documents and manuals. This can provide your organization with any of the following benefits, depending on your need:

Greater consistency of process control
Cross training of employees within departments
Better utilization of resources
Increased productivity
Continued growth
Increased product or service quality
Better overall customer service

Key Elements of a System

A solid Document Management system should contain the following key element procedures:

Controlled Documents
Non-controlled Documents
Identification of Documents
Document review and issuance board
Approval and Issuance of documents
Changes to documents
Data Control
Externally controlled documents
Critical documents (i.e. Engineering)
Customer Supplied documents
Control, Retention and Availability

Key Elements of a Controlled Document

Document Creation
Document Collaboration & Discussion
Document Approval
Document Issuance & Associated Data
Revision History
Training Requirements
Audits and Reviews

Control of the System

There are a considerable number of software options which will enable an organization to institute this type of program in a cost effective manner. Manual systems also can be suitable as long as they are properly maintained.

Document Control Team

It is important to have a Document Control or Steering Team. This team should include managers or other key personnel who have the authority to review and approve company processes, procedures, manuals and forms. As needed, personnel with specific key expertise should also be added to supplement the team. We can assist your organization in the setup and operation of this important team.